High Level Meeting Agenda Template

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A High Level Meeting Agenda is a structured framework often used to facilitate highly productive weekly team meetings. The agenda typically includes a check-in, review of key metrics, progress updates on quarterly goals, discussion of critical issues, and concluding with clear action items.

These meetings are time-boxed to 90 minutes and focus on prioritizing discussions that have the most significant impact on the organization’s goals. The consistent structure ensures alignment, fosters accountability, and encourages problem-solving among team members. By focusing on what matters most, high level meetings help teams maintain momentum, improve communication, and drive measurable results.They also encourage teams to:

Start on a positive note
Make sure everything is on track by getting an update
List all issues
Prioritize issues and solve them
End on time

The Importance of the a High Level Meeting Agenda Template

Having a high Level Meeting Agenda template is crucial to the success of the meeting. The meeting should be mainly focused on goals, issues, resolving issues and moving on to the next priority. This helps the organization focus on their issues & their goals. It helps align the leadership team to move in the same direction.

Other than focus, high Level Meetings bring structure to the organization. They help the leadership team structure all weekly & monthly meetings within the organization to feed the meeting.

Documenting the the high level meetings is also crucial and advised by productivity experts. Use our high level meeting agenda template to guide your meetings.

How Long is an High Level Meeting?

The meeting is 90 minutes long and as mentioned above should be carried out on the same day, same time with the same agenda.

Typically the meeting will be carried out weekly. The weekly cadence allows you to consistently follow up on issues week in and week out. This also allows you to tackle any pending issues without leaving them out.

The 90 minutes of this meeting might seem long initially however as you progress through several meetings you will realize that the strict 90 minutes you spend on this meeting weekly will save you loads of time the rest of the week. Mainly because the issues are tackled right away ahead of time without waiting to put out any fires later on.

High Level Meeting Agenda Template

Check-in (5 minutes)

Start with a win to get your team into a winning and positive habit. Countless studies have shown that a positive mindset can take your team a very long way. A winning start helps place every one's mindset into a winning one. The wins can be personal or professional as long as it generates positivity and a winning atmosphere.

KPI/Goals Update (5 minutes)

Go through the company's 3-5 key metrics and check in on how the organization is doing with respect to these metrics. These are your most important metrics that are the vital signs of the company. Only 5 minutes are allocated here and therefore no issues or comments should be highlighted here.

This is just a run down of the metrics and how you are doing. Issues and comments will be addressed in the issues portion of the meeting.

Big Goal Update (5 minutes)

"Big Goals" are the main quarterly goals or projects the organization is focused on for that particular quarter. Go through the "Big Goals" to check in on how the organization is doing with respect to your "Big Goals". Are you on track or off track?

Again no issues or comments should be discussed here since only 5 minutes are allocated to this portion. Save the comments and issues for the issues section later on.

Customer/Employee Headlines (5 minutes)

This is a quick update on headline news and any major developments in the organization. These should be one sentence main updates from the leadership team or whoever is providing the update.

Action Item Review List (5 minutes)

Run through your to-do list or action items to check in on what was done and what is pending from last week's meeting. The action items from the previous week are typically 7 day action items and they should either be complete or pending. This portion will only list the status of the action items without comments or discussing issues.

Issues: Identify/Clarify/Act (60 minutes)

This is the longest part of the meeting and a very crucial step. Run through the top priorities & issues within the organization and create solutions for each issue: Identify the issues, then clarify, and finally act to solve the issues. Go through the root cause of the issues and focus on resolving them.

This is the part where you create new to do lists for the week to be completed before your next meeting. Issues that have been part of the to do list for more than 3 weeks should be designated as quarterly issues to be discussed in your quarterly meetings.

Conclusion (5 minutes)

Conclude the meeting on a positive note and complete the following:

If the meeting was not rated great, try to learn from any mistakes made during the meeting to avoid on the next meeting. How can you improve the next meeting?

If you are using Meeting For Goals then click "end meeting" and all attendees will automatically get a copy of the minutes of meeting with little effort from you.